Record of the 23^rd APCCA

Appendix G

Report on Administration of

Asian and Pacific Conference of Correctional Administrators Fund

for the period from 1 October 2002 to 30 September 2003

Introduction

At the 17^th Asian and Pacific Conference of Correctional Administrators (APCCA) held in Malaysia, the full Conference agreed to establish a fund in the name of APCCA to provide a small fee and administrative expenses to the Co-ordinator who had been supporting APCCA on an honorary basis.

Administration of the Fund

The Hong Kong Correctional Services Department was appointed the Administrator of the Fund.  All expenditure above a nominal amount of US$1,000 would need prior approval of two members of the APCCA Finance Sub-committee.  The financial statements of the Fund would be tabled at the APCCA meetings.

During the 22^nd APCCA Conference held in Denpasar, Indonesia, from 13 to 18 October 2002, the Conference resolved that a donation of US$10,000 be made from the APCCA Fund to the Balinese victims of the bombing tragedy of 12 October 2002. 

Pursuant to the above resolution, a sum of US$10,000 from the APCCAFund was sent via telegraphic transfer on 30 October 2002 to the bank account “posko penanganan kasus 12 Oktober 2002”, which was an official account appointed by the Indonesia Government to receive financial aid to the victims of the bomb blast. 

An honorarium of US$2,500, as a one-off offer, to Dr Neil Morgan for his work for the 22^nd APCCA as Co-rapporteur and an annual honorarium of US$7,500 to Professor Biles as Rapporteur for the year 2003 were given in October 2002 and July 2003 respectively according to the decisions made by the two Finance Sub-committee meetings held in 2001 and 2002.

In addition, the sum of US$1,095, including the telegraphic transfer handling charge, due to the Singapore Prisons Department for the ongoing development and maintenance of APCCA Website 2002/2003 and the reimbursement of APCCA Newsletter production for December 2002 issue and May 2003 issue was paid in September 2003.

Contribution

While contributions from any jurisdictions would be welcome, it was agreed in the previous Conferences that the following scheme of voluntary contributions should continue: -

Progress and Results

The Fund was established in December 1997 and an account was opened in the name of APCCA at the Hongkong and Shanghai Banking Corporation Limited.

For the year ended 30 September 2003, a total of US$18,961 agreed contributions were received.  In addition, a sum of US$7,850, being voluntary contributions by Australia (Australian Capital Territory and Northern Territory), China, Fiji, Kingdom of Cambodia, Macau, Mongolia, Philippines, Solomon Islands and Thailand was received.  Thus total contributions amounted to US$26,811.  Total expenditure, including the telegraphic transfer handling charge, for the year was US$21,095.  After deducting a bank charge of US$58 and taking into account bank interest income of US$6, there was a surplus of US$5,664 for the year.  With a balance of US$48,338 brought forward from the previous year, the Fund had an accumulated surplus of US$54,002 as at 30 September 2003. Please refer to the attached financial statements for details.

Vote of Thanks

                        I wish to express my appreciation to those jurisdictions that have contributed to the Fund especially in these difficult financial times for the region.  Members’ support will place the APCCA on a much firmer footing than it has ever been in the past.  I sincerely hope that members will continue their support to the APCCA Fund in future years by contributing generously.

                                                                                            ( Kelvin S Y PANG )

                                                                     Commissioner of Correctional Services, Hong Kong

                                                                                             18 November 2003