Record of the 23^rd APCCA

Appendix M

Notes of Meeting of APCCA Finance Committee

held on 7.12.2003 at Room 1109, Hong Kong Scout Centre at 1530 hrs

Present

Mr Kelvin Pang of Hong Kong (China) and Mr Mark Byers of New Zealand

Absent with apologies

Mr James Ryan of ACT, Australia

Recorder

Mr       Mathias Chan (APCCA Secretariat)

In attendance

Mr Takao Yoshizawa and Mr Taihei Mizukami of Japan

Mr Dionisio Santiago and Mr Joselito Fajardo of Philippines 

Matters arising from last finance committee meeting

1.         Honorarium arrangements for APCCA Rapporteur and Co-rapporteur

At the last Finance Committee held on 10 July 2002, it was recommended that Professor Biles and Dr Neil Morgan would continue to serve respectively as Rapporteur and Co-rapporteur in 2003 and 2004. The former would receive an honorarium of US$7,500 and the latter US$2,500.  The recommendation was subsequently endorsed by the 23^rd APCCA Annual Conference.  However, Professor Biles opted to step down from the Rapporteur role in 2003, which was earlier than expected. In response, the APCCA Governing Board endorsed Hong Kong recommendations that Dr Morgan be appointed as the 23^rd APCCA Rapporteur and Mrs Morgan as Co-rapporteur at an honorarium of $7,500 and $2,500 respectively.

2.         APCCA corporate gifts

            At the last Finance Committee, members agreed that the corporate gifts purchased using the APCCA Fund should be made accessible to the APCCA members for use in APCCA-related activities. The stocks of the items being kept by the APCCA Secretariat were as follows:

            (a)        Clock: 3 nos.

            (b)        Tie pin: 30 pieces

            (c)        Tie: 13 pieces

            The Committee agreed that there was no need to stock up with the above items.

APCCA Fund Administrator’s Report

-           The period covered was from 1 Oct 2002 to 30 Sep 2003.

-           A total of US$18,961 agreed contributions had been received.

-           Voluntary contributions were also received from Northern Territory and Australian Capital Territory of Australia, China, Fiji, Cambodia, Macao, Mongolia, Philippines, Solomon Islands and Thailand.

-           China, Mongolia and Solomon Islands made their first voluntary contributions.

-           A total contribution of US$26,811 was received, which was the largest amount received in a year since the establishment of the APCCA Fund.

-           Total expenditure amounted to US$21,095, mainly on APCCA website development and maintenance, newsletter production, honoraria for the APCCA Rapporteur and the Co‑rapporteur, and the donation of US$10,000 to Bali blast victims

-           There was a net surplus of US$5,664, making an accumulated amount of US$ 54,002.

-           China and Indonesia would audit the report before submission to the Annual Conference for endorsement.