Record of the 23rd APCCA

 

Appendix N

 

Ad-hoc Committee on

Governing Board Elected Membership – Proposed Election Process

 

 

Guiding Principles for Composition of Governing Board

 

1.      Currently, the ranking of membership in decreasing order of permanency has been done in the following manner:

 

 

Membership

Terms

Clause in Joint Declaration

 

1.

Elected Membership

4 years

Para. 14b

2.

Previous Host

3 years

Para. 14c

3.

Secretariat

2 years

Para. 14e

4.

Rotating Membership

(reverse alphabetical order)

1 year

Para. 14d

 

2.      There will only be a maximum of 13 members in the Governing Board.  A minimum of five Governing Board Members will constitute a quorum.  There is no need to fill all the 13 seats if there are duplications of countries (Refer to Joint Declaration, para. 17)

 

3.      It is proposed that the 8 territories in Australia be considered as 1 country for the purpose of election. The 8 territories are:

 

a.       Australian Central Territory

b.      New South Wales

c.       Northern Territory

d.      Queensland

e.       South Australia

f.        Tasmania

g.       Victoria

h.       Western Australia

 

4.         The Australian delegates agreed that the eight jurisdictions of Australia should be counted as one country for election purposes.


 

Mechanism for Elected Membership – Process for Elected Members to Drop Out

 

1.      Currently, the four elected members are Japan, Canada, China and Indonesia.

 

2.      According to the APCCA Joint Declaration (paragraph 14(b)), one out of four seats will be vacated from the Governing Board.

 

3.      However, the system of vacation from the Governing Board has yet to be determined.  Hence, the following mechanisms for determining the sequence of vacancy of the elected membership has been proposed :

 

Option 1 - By alphabetical order

The sequence of stepping down would be: Canada, China, Indonesia, Japan

 

Option 2 - By drawing lots

 

Option 3 - By “volunteering”

Members could volunteer to drop out (1st, 2nd, 3rd or 4th) from the Governing Board.

 

4.   After deliberations, the committee recommended Option 1 for endorsement of the Annual Conference.

 

 

Mechanism for Elected Membership – Process for Electing New Members

 

1.      After one elected member had dropped out from the Governing Board, the process for electing a new member to replace the vacancy for the following year has to be determined.

 

2.      With the exception of current elected members, all countries, including the member who has just dropped out, could volunteer to be a new member of the Governing Board.

 

3.      If there are 2 or more nominations, the members of APCCA will do a ballot to determine the new member.

 

4.      The Chairman of the Governing Board will make the final decision if there is a tie.

 

5.      The member who has just dropped out of the Governing Board would stay on for another term of 4 years if there were no volunteers to be the new member.

 

Note:  The proposed mechanisms will be effective in the year 2004 APCCA conference.