To recruit a rapporteur to prepare discussion guide, facilitate discussion and assist the conference host to lead discussion and compile conference reports.

The rapporteur to serve for an initial term of three years.

Subject to satisfactory performance, one extension of two-year to be considered by the Advisory Committee.

An honorarium, set at a level commensurate with duties outlined in the Rapporteur’s Charter, to be awarded on an annual basic from the APCCA Fund.

Member countries/jurisdiction to recommend suitable candidates to the Advisory Committee.

Advisory Committee to shortlist for endorsement by the full Conference.

To set up a permanent APCCA Secretariat to take up most of the off annual conference duties of the current APCCA Coordination

The Secretariat to serve as the administrative arm of APCCA between conferences, as well as the advisory Committee.

The Secretariat to act as focal point of contact for member countries/jurisdictions and others external bodies.

The Secretariat be sponsored by a member country/jurisdiction which will need to absorb associated staffing and operational costs (alternatively, two, but not more than two, countries/jurisdictions may co-sponsor), such arrangement to be on trial for two years. In the case of a multi-sponsorship arrangement, division of responsibility to be based on separate and distinct functions of an administrative and technical nature.

The APCCA web-site be placed under day to day supervision of the Permanent Secretariat.

Consideration be given to co-locate the web-site server with the Permanent Secretariat and a technical evaluation be conducted to examine the feasibility.

Production of the APCCA Newsletter be taken up by Secretariat with actual production material costs to be met from the APCCA Fund

Secretariat to take up the routine administration of the Fund, under the supervision of the Finance Sub-committee.

The idea of setting up an “APCCA New Host Sponsorship Program’ under the APCCA Fund not to be pursued.

To include sponsor country/jurisdiction of the Permanent Secretariat on the Advisory Committee.

Membership of the Advisory Committee to be further reviewed to reduce its size and enhance efficiency.

Program Sub-committee to be established under the Advisory Committee.

Outgoing host to forward to incoming host a brief checklist of main preparatory work and schedules in respect of the last conference organized by the former.

Outgoing host to draw incoming host’s attention to follow-up actions to be dealt with for next conference.

An ‘APCCA Conference Planning Guide’ (sample at Annex II of the discussion paper) be made available to future hosts.

To adjust the object of the APCCA Fund as proposed except the “New Host Sponsorship Program”.

Rotating the membership of the Finance Sub-committee not necessary as discretion is limited.

A separate working group with a clear mandate from the APCCA be set up to address the fundamental issues raised during the WG meeting and those highlighted in the paper submitted by SPS’ including (a) the adoption of a formal constitution with a clear mission statement ; (b) the establishment of a Governing Board to set policy directions and strategic goals; (c) the replacement of current system featuring voluntary agreement to host and prerogative to invite attendance; and (d) revamping the mode of conducting Conference.