Record of the 22^nd APCCA

APPENDIX  F 

Report on Administration of Asian and Pacific Conference of Correctional Administrators Fund for the period from 1 October 2001 to 30 September 2002

Introduction

                        At the 17^th Asian and Pacific Conference of Correctional Administrators (APCCA) held in Malaysia, the full Conference agreed to establish a fund in the name of APCCA to provide a small fee and administrative expenses to the Co-ordinator who had been supporting APCCA on an honorary basis.

Administration of the Fund

                        The Hong Kong Correctional Services Department was appointed the Administrator of the Fund. All expenditure above a nominal amount of US$1,000 would need prior approval of two members of the APCCA Finance Sub-committee. The financial statements of the Fund would be tabled at the APCCA meetings.

                        Two Finance Sub-committee meetings were held in Chiang Mai, Thailand, on 26 October 2001 and via teleconferencing on 10 July 2002 respectively.  A number of decisions in relation to the APCCA Fund were made: -

                        The decisions reached by the Finance Sub-committee with respect to items (a) to (c) above were subsequently endorsed by the APCCA Advisory Committee.

                        As at 30 September 2002, the payment of US$10,000 in respect of item (a) above had been made. In addition, members of the Finance Sub-committee had agreed to pay the sum of US$2,928 to the Australian Institute of Criminology for the ongoing development and maintenance of APCCA Website 2001/2002, which was effected in November 2001. Another payment of US$315 to the Singapore Prisons Department for the reimbursement of APCCA Newsletter production for June 2002 issue was made in September 2002.

Contribution

                        While contributions from any jurisdictions would be welcome, it was agreed in the previous Conferences that the following scheme of voluntary contributions should continue: -

Progress and Results

                        The Fund was established in December 1997 and an account was opened in the name of APCCA at the Hongkong and Shanghai Banking Corporation Limited.

                        For the year ended 30 September 2002, a total of US$18,961 agreed contributions were received. In addition, a sum of US$5,457, being voluntary contributions by Australia (Northern Territory), Macau, Papua New Guinea, Philippines, Thailand and    Vietnam (for the year 2001) was received. Thus total contributions amounted to US$24,418. Total expenditure for the year was US$13,243. After deducting a bank charge of US$32 and taking into account bank interest income of US$27, there was a surplus of US$11,170 for the year. With a balance of US$37,168 brought forward from the previous year, the Fund had    an accumulated surplus of US$48,338 as at 30 September 2002. Please refer to the attached financial statements for details.

Vote of Thanks

                        I wish to express my appreciation to those jurisdictions that have contributed to the Fund especially in these difficult financial times for the region.  Members’ support will place the APCCA on a much firmer footing than it has ever been in the past.  I sincerely hope that members will continue their support to the APCCA Fund in future years by contributing generously.

Asian and Pacific Conference of Correctional Administrators (APCCA) Fund

Balance Sheet as at 30 September 2002